How Do I Print Individual Letters in a Mail Merge?

Using a mail merge is an effective way to create a batch of personalized letters. The process uses data from an Excel worksheet or a Microsoft Access database file. It combines this data with personal information from a contact record, and then prints individual letters.

First, you need to select a document. This can be either the letter that you are currently working on, or another document in Word. For example, if you have an Excel sheet with your contact data, you can import the sheet into Word by clicking on the existing file option.

Next, you need to select your recipients. You can include the entire list, or you can exclude some of the records.

If you want to print each letter individually, you need to select Print Selected Letters. This is located in the Mailings tab. Once you have selected the letters that you want to print, you will see a preview of the letters. When you're satisfied with the results, you can click OK to complete the print process.

Alternatively, you can click the View Merged Data button, which will show you a preview of the letters that have been merged. Depending on the printer you use, you may need to adjust some of the settings.

In addition, you can use the Preview Results option to view and edit the data that is being merged into the letters. If you are printing multiple letters, you can choose to switch to the recipients you want to print with the arrow buttons.

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